Privacy Policy

PRIVACY POLICY

This Privacy Policy sets out how your personal data is processed by DORNA Worldwide, S.L.U. in relation to your use of the present FIM JuniorGP website at https://www.fimjuniorgp.com/ (hereinafter, the ?Website?) as well as, in relation to your participation in and/or attendance to the FIM JuniorGP sporting event (hereinafter, the ?Championship?) organized by FIM, FIM EUROPE and Dorna Worldwide, S.L.U. (hereinafter referred to as the "Organization").

This Privacy Policy is addressed to the data subjects whose data may be collected and processed for the purposes described below.

The protection and security of your personal data is essential for us, so through this Privacy Policy we want to explain in a simple, clear and transparent way how we process and protect your personal information.

In any case, we inform you that Dorna Worldwide has appointed a Data Protection Officer, with whom you can contact for any question related to the processing of your personal data at the following e-mail address: dpo@dorna.com.

1. DATA CONTROLLER OF YOUR PERSONAL DATA
Below, you will find the details of the entity acting as Data Controller:
? Data Controller: DORNA Worldwide, S.L.U. (hereinafter ?DWW?).
? Registered office: C/ Príncipe de Vergara 183, 28002 Madrid, Spain.
? TAX ID: B82846320
? Data Protection Officer (DPO) e-mail: dpo@dorna.com


2. PURPOSES FOR THE PROCESSING OF PERSONAL DATA
If you address any of your concerns to DWW through the contact details provided on the Website, we will process your personal data for the following purposes:

Purposes
Lawful basis Categories of personal data
To manage the queries and requests made by the data subjects through the different contact channels provided within the Website.
Consent. ? Contact details: email.
? Personal data provided along with the relevant query .


If you accept to receive marketing communications submitted by the Data Controller, we will process your personal data for the following purposes:


Purposes
Lawful basis Categories of personal data
To send you marketing communications in relation to products and services offered by DWW and/or its sponsors, partners or third parties related to DWW or motorcycling.
Consent. ? Contact details: email.

Provided you use our Website as a rider, and you wish to participate in the relevant Championship, your personal data shall be processed for the following purposes:


Purposes
Lawful basis Categories of personal data
To manage the registration for the Championship. Allow to sign up on the Website, log in as a registered user and manage your user profile. Performance of a contractual relationship. ? Identification and contact data: name, surname, ID number, email, address, telephone number, team.
? Personal characteristics data: nationality, sex, age, date of birth.
? Bank details.
? Professional data: team, category, license number.
To manage the registration of the riders? credential administrators for the Championship. Allow them to sing up and log in as a user. Performance of a contractual relationship. ? Identification and contact data: name, surname, email, address.
To manage the participation of the riders in the Championship, which shall include:

? The management of the contractual relationship generated with the organization, sponsors, and promoters of the circuits in which the rider is involved.
? The management of travel, accommodation and attendance to events which are necessary to enable the riders? presence at the Championship.
? The access control of the rider to the facilities where the Championship takes place.
? To manage the payments and deposits, if any, to which the rider is obliged within the framework of its registration and participation in the Championship.
? To manage the riders? image rights for promotional activities related to its participation in the Championship, in accordance with the provisions of the relevant agreement.

Performance of a contractual relationship. ? Identification and contact data: name, surname, ID number, email, address, telephone number, team, image, voice.
? Data on personal characteristics: nationality, sex, age, date of birth.
? Bank details.
? Professional data: team, category, license number.
? Image and voice (photography, video recording).
? Health data, in accordance with the following provisions.

To send you the newsletter of the Championship and information that might be of your interest such as results, race schedules, where to find tires, etc., as well as surveys related to motorsports competitions organized by DWW or related to services offered within the framework of those competitions. Legitimate interest. ? Contact details: email.
To send you marketing communications in relation to products and services offered by DWW and/or its sponsors, partners or third parties related to DWW or motorcycling. Consent ? Contact details: email.
You hereby acknowledge and agree that, upon your registration on the Website, the management of your account and your user profile requires the processing by DWW of the personal data you may provide and implies the processing of the personal data derived from your use of the Website for its technical administration.
In connection with the above, we inform you that the processing of your personal data is necessary for you to participate in the Championship and each of the events. Failing that, we will not be able to manage your participation in the Championship and/or the events and you will not be allowed to enter the facilities where any of the events are held. Likewise, the data requested in the waivers, agreements or forms processed within the Website are, in general, mandatory (unless otherwise specified in the required field) to fulfill the purposes established for each of these forms. When DWW collects data from you by other means, data that are identified as mandatory at the time of collection will have that nature.
Provided you are a media representative, or, more specifically, an Accreditation Holder, or you are involved in journalism activities, DWW will process your personal data for the following purposes:

Purpose
Lawful basis Categories of personal data
To manage the request for image recording, along with the acceptance of the terms and conditions included therein. Performance of a contractual relationship. ? Identification details: name of the contact person, role.
? Contact details: email, address, phone and ID number.

To send you the newsletter of the Championship and information that might be of your interest such as results, race schedules, etc., as well as surveys related to motorsports competitions organized by DWW or related to services offered within the framework of those competitions. Legitimate interest. ? Contact details: email.
To send you marketing communications in relation to products and services offered by DWW and/or its sponsors, partners or third parties related to DWW or motorcycling. Consent ? Contact details: email.

Provided that you are the parent/ legal guardian of the rider, or when you are a member of a team and you request a pass with which you are allowed to access to certain areas, or where such pass is requested on your behalf, DWW will process your personal data for the following purposes (where requesting a pass, on behalf of a third party or any of the said data subjects, you undertake to provide this information to the data subjects):

Purpose
Lawful basis Categories of personal data
To manage the requested pass. Performance of a contractual relationship. ? Identification and contact data: name, surname, ID number, email, address, telephone number.
? Bank details.
? Professional data: team
To send you the newsletter of the Championship and information that might be of your interest such as results, race schedules, etc., as well as surveys related to motorsports competitions organized by DWW or related to services offered within the framework of those competitions. Legitimate interest. ? Contact details: email.
To send you marketing communications in relation to products and services offered by DWW and/or its sponsors, partners or third parties related to DWW or motorcycling. Consent ? Contact details: email.


Provided that you are part of the racing services or of the staff of the circuit and you hold a pass to access to certain areas, DWW will process your personal data for the following purposes:

Purpose
Lawful basis Categories of personal data
To manage the requested pass. Performance of a contractual relationship. ? Identification and contact data: name, surname, email.
To send you the newsletter of the Championship and information that might be of your interest such as results, race schedules, etc., as well as surveys related to motorsports competitions organized by DWW or related to services offered within the framework of those competitions. Legitimate interest. ? Contact data: email.
To send you marketing communications in relation to products and services offered by DWW and/or its sponsors, partners or third parties related to DWW or motorcycling. Consent ? Contact details: email.

3. HOW LONG DO WE STORE YOUR PERSONAL DATA?

As a general rule, when the personal data are no longer necessary for the purposes for which they were collected, such us the registration process, the participation in the Championship or events and the general use of the Website, they will be blocked and will be made available only to the competent authorities for the attendance of legal responsibilities arising from the processing, always in accordance with the applicable regulations, and may not be used for different purposes. Once the corresponding retention periods have elapsed, such personal data will be deleted in accordance with the applicable regulations.

In particular, the data collected for the management and processing of registration applications will be processed during the registration period of the Championship. At the end of the registration period, if the application is not accepted, the data will be duly blocked and will be only available to the competent authorities regarding the legal actions that may arise from the processing.

If the application for registration is accepted and the actual participation in the Championship takes place, the data will be processed for as long as they are necessary for the management of the participation of the rider and his/her team. After the end of the Championship, the data will be kept duly blocked for the corresponding period of the legal actions that may arise from the participation in the Championship.

Please note that, the personal data necessary for certification of attendance or participation in the Championship and/or personal data included in audiovisual records may be kept indefinitely.


4. WITH WHOM WE SHARE YOUR PERSONAL DATA

The personal data of the data subjects may be communicated to:

- Public Administrations with competence in the matter, exclusively when there is a requirement to that effect.

- Courts and Tribunals, in case of specific requirements made in accordance with the applicable regulations.

- Law Enforcement agencies, in case of specific requirements made in accordance with the applicable regulations.
Likewise, personal data of the riders may be communicated to:
- FIM Europe and FIM, for the sole purpose of verifying the licenses and accreditations required to take part in the Championship, in accordance with the regulations in force. The personal data communicated will be those necessary for the intended purpose, in accordance with the principles of data minimization and purpose limitation.

- Third parties related to the management of the Championship: Circuits, promoters, sponsors, media involved in the coverage of the corresponding event, as well as hotels or transportation service providers, among others, that may be necessary for the best management of the participation in the Championship.

- Service providers contracted by DWW for the provision of various services in the context of the Championship and/or the events which may have access to personal data. This may be the case of external medical or health personnel, to always guarantee the necessary medical attention to all participants.
Additionally, the data may be accessed by DWW's suppliers, being such access necessary for the proper fulfillment of purposes previously described, such as developers and/or service providers and hosting service provides, where necessary.
In all these cases, and in any others in which there are entities with access to your personal data, DWW guarantees that this will be exclusively for the purposes described in this Privacy Policy, in accordance with the data protection regulations and complying with all the technical and organizational measures necessary to ensure the security and confidentiality of your personal information.

5. PROCESSING OF YOUR DATA OUSIDE THE EUROPEAN ECONOMIC AREA (EEA)
Your personal data may be processed outside the EEA. This may happen, for example, in those cases where an event is held in a country located out of the EEA and we need to share your data with the company which is responsible for the corresponding Circuit or with any other entity for any of the purposes described above. In the same way, DWW may be required to share personal data with public bodies or authorities outside the EEA.
In such cases, DWW shall guarantee the security and protection of your personal data according to current legislations and ensure that adequate safeguards are in place when carrying out an international data transfer, where appropriate, to comply with applicable data protection legislation.

6. YOUR DATA PROTECTION RIGHTS

You may exercise the rights to which you are entitled regarding your personal data sending an e-mail to our Data Protection Officer (DPO) at dpo@dorna.com , at any time and free of charge. More specifically, you have the following rights:

? Right of access: You have the right to obtain from DWW confirmation as to whether personal data concerning you are being processed, and, where that is the case, access to the personal data and the relevant information.

? Right to rectification: You have the right to obtain from DWW without undue delay the rectification of inaccurate personal data concerning you, as well as to have incomplete personal data completed, including by means of providing a supplementary statement.

? Right to erasure: You have the right to obtain from DWW the erasure of personal data concerning you without undue delay when such data are no longer necessary for the purposes for which they were collected or when they data have been processed unlawfully, among other circumstances.

? Right to restriction of processing: You have the right to obtain from DWW the limitation of data processing when any of the conditions provided for in data protection laws.

? Right to data portability: You have the right to receive the personal data concerning you and provided by you to DWW, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from DWW, in the cases set out in data protection laws.

? Right to object: You have the right to object, on grounds relating to your situation, at any time to processing of personal data concerning you which is based on DWW?s legitimate interests, including profiling based on those provisions. DWW shall no longer process the personal data unless it demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defense of legal claims.

? Right to withdraw consent: You have the right to withdraw, at any time, your consent for some or all purposes based on such consent.

Additionally, you always have the right to file a complaint with a competent supervisory authority when you consider that any of your rights have been violated.


7. RESPONSABILITY OF THE DATA SUBJECT

You hereby guarantee that the personal data you provide to DWW are true, accurate, complete, and up to date. For these purposes, you are responsible for the veracity of all the data you communicate and will keep the information provided suitably updated.

Likewise, you guarantee that, if you provide information from third parties, you have informed them of the aspects contained in this document. You also guarantee that, should this be the case, you have obtained express authorization to provide those data to DWW.
8. SECURITY MEASURES

DWW will always process your personal data in a confidential way, in accordance with the applicable laws and regulations.

For these purposes, DWW shall implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk, from accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to personal data transmitted, stored or otherwise processed.

DWW shall, to this end, consider the state of the art, the costs of implementation and the nature, scope, context and purposes of processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons.
9. UPDATE OF THIS PRIVACY POLICY

We may, from time to time, need to update our Privacy Policy. All amendments to this Privacy Policy will be available on the Website. In case of relevant changes, you may receive a notice, either by email, post or other appropriate means.

Last update: July 2021. © Dorna WorldWide, S.L.U.

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